Meeting Procedures

Composition of the Board of Directors: Please refer to the governance page for a description of the membership groups which compose the Board of Directors, how delegates are chosen, and the number of votes held by each membership group.

Agenda Items

Any member of the Board of Directors, Executive Committee, the Program Directors, or Subcommittee Chairpersons may place an item on the agenda provided that it is submitted, in writing, at least 45 days before the date of the meeting. Such items require a majority vote of the Board of Directors for approval unless otherwise provided for in the by-laws. Furthermore, the Executive Committee may place an item on the agenda without regard to the 45 day prior notice, described above, but such an item will require a 2/3 majority of the Board of Directors for approval.

Statement of Position of the Membership Groups

The Group B (State Organizations) and the Elite Athlete Group each hold an independent meeting on the evening before each Annual and Semi-Annual Meeting for the purpose of discussing the agenda items that are of interest to each respective group. These groups may or may not formulate an official position regarding each item. During the Board of Director's meeting, when discussion is opened on an item for which a groups has taken an official position, that group's spokesperson has the right to express the group's position to the entire body. Furthermore, the Executive Committee may also express an official position on each agenda item.

Credentials

Only duly certified voting representatives shall be seated at the meetings of the Board of Directors. These Representatives shall have the right to be heard and to vote. Interested persons may, at the discretion of the President, be allowed to attend a meeting as observers, but shall have no right to be heard, unless extended the privilege of the floor.

Disputes

In the event of a dispute, the latest edition of Roberts' Rules of Order should govern the proceedings at all meetings.

Order of business

The order of business at all meetings of the Board of Directors shall be as follows:

1. Roll Call of the Board of Directors, and seating of Directors;
2. Reading, correcting and adoption of Minutes of the preceding meeting;
3. Reports of the Officers;
4. Reports of Committees;
5. Reports of Delegate(s) to International Judo Federation, United States Olympic Committee, Pan American Judo Union, and others;
6. Unfinished business;
7. New business;
8. Resolutions and Orders;
9. Election and installation of Officers (when appropriate)
10. Adjournment.